· Roles and Functions
The Office of the Circuit Executive was created by statute to provide professional administrative staffing to circuit councils, which are composed primarily of judges engaged full-time in deciding cases.
The Office of the Circuit Executive (OCE) provides administrative support to the Judicial Council of the Ninth Circuit and its various committees. It also provides direct services to all the judicial court units in the circuit. All OCE responsibilities flow from directives of the Judicial Council or the Chief Judge of the Ninth Circuit. The OCE is organized around the council's core functions.
· Mission Statement
The Office of the Circuit Executive is committed to providing professional support to the judicial council and courts of the Ninth Circuit, and to ensuring the highest level of public trust in the administration of justice. This support includes identifying needs; conducting studies; proactively developing and implementing innovative policies; providing training, public information and human resources support; coordinating building and automation projects; and advising the judicial council on procedural and ethical matters.
· Circuit Executive: Role and Responsibility Set by Statute
The Judicial Council of each circuit may appoint a circuit executive. In appointing a circuit executive, the Judicial Council shall take into account experience in administrative and executive positions, familiarity with court procedures and special training. The circuit executive shall exercise such administrative powers and perform such duties as may be delegated to him by the circuit council. The duties delegated to the circuit executive of each circuit may include but may not be limited to:
(1) Exercising administrative control of all nonjudicial activities of the court of appeals of the circuit in which he/she is appointed.
(2) Administering the personnel system of the court of appeals of the circuit.
(3) Administering the budget of the court of appeals of the circuit.
(4) Maintaining a modern accounting system.
(5) Establishing and maintaining property control records and undertaking a space management program.
(6) Conducting studies relating to the business and administration of the court within the circuit and preparing appropriate recommendations and reports to the chief judge, the circuit council and the Judicial Conference.
(7) Collecting, compiling and analyzing statistical data with a view to the preparation and presentation of reports based on such data as may be directed by the chief judge, the circuit council, and the Administrative Office of the United States Courts.
(8) Representing the circuit as its liaison to the courts of the various states in which the circuit is located, the marshal's office, state and local bar associations, civic groups, news media, and other private and public groups having a reasonable interest in the administration of the circuit.
(9) Arranging and attending meetings of the judges of the circuit and of the circuit council, including preparing the agenda and serving as secretary in all such meetings.
(10) Preparing an annual report to the circuit and to the Administrative Office of the United States Courts for the preceding calendar year, including recommendations for more expeditious disposition of the business of the circuit.
All duties delegated to the circuit executive shall be subject to the general supervision of the chief judge of the circuit.
(1) Each circuit executive shall be paid at a salary to be established by the Judicial Conference of the United States not to exceed the annual rate of level IV of the Executive Schedule pay rates under § 5315 of Title 5.
(2) The circuit executive shall serve at the pleasure of the Judicial Council of the circuit.
(3) The circuit executive may appoint, with the approval of the council, necessary employees in such number as may be approved by the Director of the Administrative Office of the United States Courts.
(4) The circuit executive and his staff shall be deemed to be officers and employees of the judicial branch of the United States Government within the meaning of Subchapter III of Chapter 83 (relating to civil service retirement), Chapter 87 (relating to Federal employees' life insurance program), and chapter 89 (relating to Federal employees' health benefits program) of Title 5, United States Code.
· OCE Staffing
Provides staff support to Ninth Circuit Judicial Council meetings and semi-annual meetings of the Conferences of Chief District and Chief Bankruptcy Judges. Oversees the financial functions of the Office of the Circuit Executive, including audit standards, financial controls, budgeting and documentation, and processing of payments and travel vouchers. Manages and coordinates policy and procedures on prisoner cases for the Eastern District of California.
Legal Affairs Unit
Provides legal advice to the Ninth Circuit Judicial Council, the chief judge, and the circuit executive; processes judicial misconduct complaints and teaching requests; advises judges and staff on judicial ethics; and monitors legislation.
Human Resources Unit
Manages the selection processes for federal public defenders and bankruptcy judges; consults with other court units on human resources and personnel issues; conducts circuit-wide training; provides information and counseling on employee benefits; develops circuit responses to judiciary policies and AO guidelines; develops OCE policies and procedures on human resources; and serves as staff to the Ninth Circuit Wellness Committee.
Court Management and Research Unit
Collects and analyzes data on court workloads, recommends caseload management solutions, coordinates the assignment of visiting judges, coordinates annual staffing requests and pay certifications for senior judges, and makes recommendations on requests for temporary emergency personnel.
Space and Facilities Unit
Provides project management and assistance on all phases of building projects from planning to construction completion including programming, planning, budgeting, and coordination with the Administrative Office of the U.S. Courts, U.S. Marshals Service and the General Services Administration. Also provides advice and clarification of space policies and guidelines, and disburses funding for tenant alterations.
Public Information Unit
Handles media relations, community outreach and print and electronic publications, including the Ninth Circuit Annual Report and court-sponsored Intranet and Internet websites.
Conference and Education Unit
Supports the Conference Executive Committee in planning and conducting the annual Ninth Circuit Judicial Conference; organizes other educational programs; coordinates lawyer representative activities; and provides meeting services to the courts, committees, and other OCE units.
Information Technology and Telecommunications Unit
Assists court units in planning, implementing and supporting local area networks, provides support in developing and maintaining Intranet/Internet Web services, operates the circuit hub for the national e-mail system, maintains two wide-area network hubs, and provides on-site counseling for various automated systems.
· OCE Contact Information
Office of the Circuit Executive
P.O. Box 193939
San Francisco, CA 94119-3939
James R. Browning U.S. Courthouse
95 7th Street
San Francisco, CA 94103